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Reimbursements for Conferences and Research-related Activities

The GSE Student Government (GSESG) has allocated limited funds to reimburse Graduate School of Education students up to $200 for attending a conference and up to $300 for presenting or facilitating a discussion (e.g., panel discussion) at a conference, both classified as business reimbursements. While on a case-by-case basis, a student may be reimbursed up to $200 for research reimbursements, classified as personal reimbursements. These funds are not for student organizations to be reimbursed for out-of-pocket expenses for programming and events. GSESG does not issue reimbursements paid out of pocket for organizations. Note that any and all reimbursements are done on a first come, first served basis and are not guaranteed from year to year. Please contact GSESG at gsesg@gse.upenn.edu to verify.

Students may receive conference funding ONCE per semester; second applications in the following semester are waitlisted until the second week of February after all first-time applications are evaluated. Please review the University’s Travel and Entertainment Policy Manual for more information and general information. Note that the GSESG policies can/may be stricter than that of the University. The deadline to apply for reimbursement is March 15, 2021.

COVID-19 Update in Spring 2021: Due to the COVID-19 pandemic and in accordance with the CDC guidelines, many in-person conferences/events have switched to virtual formats. In an effort to slow the spread, GSESG will scrutinize reimbursement requests for any in-person events. GSESG will not approve the reimbursement request if the submitted event/conference might violate guidelines provided by the CDC or the University of Pennsylvania. Learn more about the University of Pennsylvania’s COVID-19-related guidelines.

The minimum requirement for any reimbursement is $50, not to exceed the aforementioned bands per category. If you have questions the category to which your request belongs, please feel free to contact GSESG. Please note that your application for reimbursement does not guarantee your receipt of the full reimbursement amount.

  1. Reimbursements are at the discretion of the GSESG Finance/Exec Team.
  2. You assume fiscal liability of the total amount if you attend a conference/event that is not approved for a reimbursement or if you fail to submit a complete request by the deadline.
  3. There will be no reimbursement decision appeals, all decisions are final.

Personal Reimbursement FormBusiness Reimbursement Form

University resources for additional funding opportunities: 

GAPSA Individual Grants - Deadline March 15th
Penn Research Grants - Deadline Varies 
Graduate Research Grants - Deadline March 15th 
Office of Vice Provost for Research Grants Resources 
Graduate Student Center Funding Resources 
CURF Graduate Study Funding Resources