Reserve a Room

Room Details

* No food or catering is allowed in Room 124 (computer classroom).
** A budget number is required to reserve the Conference Center at 3440 Market Street (Rooms 500, 501, 502). Penn GSE charges a set-up fee of $25 per room per day Monday through Friday and a housekeeping fee of $50 per day Saturday and Sunday. For cancellations, we require 48-hour notice; otherwise there is a $50 charge.
*** Contact GSE IT for the camera.
†Rooms 500, 501, and 502 have moveable walls and can be combined. Rooms B21 and B26 have a moveable wall and can be combined.

Tips on room reservations 

• The Penn GSE building at 3700 Walnut has very few rooms available from 2:00 pm to 6:30 pm during the fall and spring semesters. Your requested room is more likely to be available either before 2:00 pm or after 6:30 pm.  
• At 3440 Market Street, any event with over 30 participants without Penn or Science Center ID requires someone to sign in attendees in the 1st floor lobby. This is the responsibility and at the expense of the sponsor.  
• If you are planning an event outside of regular business hours, see Information by Building for more information on each building’s operating hours. Contact Facilities if you need to make a special request outside of operating hours.

Rooms for Dissertations

Students looking to book rooms for dissertations or final defenses should fill out the Schedule Oral Proposal Hearing form or Schedule Final Defense form at least 2-3 weeks prior to the desired reservation date. After the scheduling request is officially approved, the Student Records Office will contact you with your room assignment.

Hoteling Room Reservations (Staff & Faculty Only)

Unoccupied offices and cubicles are available for hoteling space for Penn GSE staff and faculty. You can make reservations for hoteling space at 3700 Walnut Street, Stiteler Hall, and 3440 Market Street.

• Reservations are restricted to those individuals found in the Online Penn GSE Directory.
• Hoteling space is for short-term use. It is not intended to be reserved for extended periods. If you have a long-term space need, please contact the Facilities Team to discuss further.
• Offices available may contain one or two desks, depending upon room set-up. Offices typically do not have computers, printers, or phones. Note that each desk in two-desk offices may be reserved by different individuals on the same day.

Reserve your hoteling space by using these reservation links:

Stiteler/Solomon
3700 Walnut
3440 Market – 3rd floor
3440 Market – 5th floor

To reserve space in the Catalyst Suite (the Central Room, the Catalyst Conference Room, small Touchdown/Collaboration Rooms, or Virtual Reality Workstations in the Catalyst VR Lab), please view the Catalyst Suite room details and complete a Catalyst Room Reservation Request.

**Please note: Reservations for space in the Catalyst Suite are separate from reservations for conference rooms 500, 501, and/or 502.

• You may request a room outside of GSE for a course or course-related event.

• Student sponsored events, one-time special events (not course related) such as conferences, receptions, luncheons, etc. are reserved through the Office of the Perelman Quadrangle, Campus Union and Performing Arts Facilities.

Penn Libraries

Penn Libraries provides offers meeting and group study rooms for use by the campus community. You can reserve a room online with your PennKey.