Reserve a Room

Room Details

* No food or catering is allowed in Room 124 (computer classroom).
** A budget number is required to reserve the Conference Center at 3440 Market Street (Rooms 500, 501, 502). Penn GSE charges a set-up fee of $25 per room per day Monday through Friday and a housekeeping fee of $50 per day Saturday and Sunday. For cancellations, we require 48-hour notice; otherwise there is a $50 charge.
*** Contact GSE IT for the camera.
†Rooms 500, 501, and 502 have moveable walls and can be combined. Rooms B21 and B26 have a moveable wall and can be combined.

Tips on room reservations 

• The Penn GSE building at 3700 Walnut has very few rooms available from 2:00 pm to 6:30 pm during the fall and spring semesters. Your requested room is more likely to be available either before 2:00 pm or after 6:30 pm.  
• At 3440 Market Street, any event with over 30 participants without Penn or Science Center ID requires someone to sign in attendees in the 1st floor lobby. This is the responsibility and at the expense of the sponsor.  
• If you are planning an event outside of regular business hours, see Information by Building for more information on each building’s operating hours. Contact Facilities if you need to make a special request outside of operating hours.

Rooms for Dissertations

Students looking to book rooms for dissertations or final defenses should fill out the Schedule Oral Proposal Hearing form or Schedule Final Defense form at least 2-3 weeks prior to the desired reservation date. After the scheduling request is officially approved, the Student Records Office will contact you with your room assignment.

Hoteling Room Reservations (Staff & Faculty Only)

GSE has several offices and cubicles available as hoteling space for staff and faculty. You can reserve space up to two weeks in advance using the Robin reservation system. Robin replaced the discontinued Sign-up Genius system in May 2022.

Note: Faculty and staff displaced by the expansion project are automatically enrolled in Robin. Other GSE staff and faculty can request access to Robin by submitting a ticket to IT Help.

Reserve Hoteling Space

Visit the Robin Help Documentation pages for additional guidance.

Checking in to your hoteling space: Prior to arrival, please check in via Robin. Checking in ensures that no one can book the space while you're in it.

You can check in up to two hours prior to your desk reservation start time. If you are unable to check in (i.e., unexpected circumstances arise), the space is automatically released one hour after your reservation start time. This enables others to book the space in the event you are not able to make it in to GSE and/or haven't canceled your reservation.

Accessing your hoteling space: Most hoteling spaces are unlocked, but the following spaces require special entry codes to access.

• Solomon B17, Solomon B18, and Stiteler 210: Lock boxes (with numeric key combinations that contain an office key) have been installed on the walls outside of these offices. When you reserve these rooms, you will be provided with the lock box combination, allowing you to remove the office key and enter the office. Please return the key to the lock box after opening room. Please close the door to this room upon vacating the space.
• Solomon lobby office space: The lobby office has a numeric combination key lock. When you reserve this room, you will be provided with the lock combination to permit access. Please close the door to this room upon vacating the space.

Using hoteling room technology: GSE-IT has not yet received computers for all hoteling spaces due to shipping and production delays. As spaces are outfitted with hardware, you will see it listed as “Amenities” upon reserving your desk.

If you have any problems using the software, please open a help request at https://tickets.gse.upenn.edu or contact kimeke@upenn.edu.

Hoteling Frequently Asked Questions

What days of the week can I reserve a hoteling space? During what hours may I reserve space? 

All locations can be reserved from 7am to 10pm, Monday through Sunday.

Note that for 3440 Market Street, regular business hours (front door unlocked, guard at front desk) are Monday–Friday from 7am to 8pm and Saturday 8am to 2pm. If you would like to access the building during off hours, please contact Tony Delgozzo to obtain a Science Center swipe ID. 

How far into the future can I reserve hoteling space?

Space may be reserved 14 days in advance.

Who has access to reserve rooms?

All those displaced from their offices/cubicles. (For example, 2nd floor Stiteler north end occupants.) Others by request (please submit a ticket to the IT Help Desk for access).

What types of space are available? 

• On-campus offices – desk count = 15
• On-campus cubicle – desk count = 3
• Off-campus offices – desk count = 6
• On-campus cubicle – desk count = 2

Are all offices single desk spaces?

Many offices are single desk spaces; however, certain larger offices have multiple desks permitting reservations by multiple parties.

Will there be future additions to hoteling space? 

Yes. We will be working to add more hoteling spaces over the summer.

Where can I hold group meetings? 

Although we decided to not use many of our classrooms/conference rooms for class purposes due to the uncertainty of noise levels, your group may choose to reserve these rooms during the day. You can submit a request via Penn GSE Room Reservations at the top of this page.

To reserve space in the Catalyst Suite (the Central Room, the Catalyst Conference Room, small Touchdown/Collaboration Rooms, or Virtual Reality Workstations in the Catalyst VR Lab), please view the Catalyst Suite room details and complete a Catalyst Room Reservation Request.

**Please note: Reservations for space in the Catalyst Suite are separate from reservations for conference rooms 500, 501, and/or 502.

• You may request a room outside of GSE for a course or course-related event.

• Student sponsored events, one-time special events (not course related) such as conferences, receptions, luncheons, etc. are reserved through the Office of the Perelman Quadrangle, Campus Union and Performing Arts Facilities.

Penn Libraries

Penn Libraries provides offers meeting and group study rooms for use by the campus community. You can reserve a room online with your PennKey.