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Greenphire ClinCards & Human Subject Payments

What is the Greenphire ClinCard program?

The Greenphire ClinCard program has been established to provide an efficient alternative for study teams to provide compensation and reimbursements to study subjects participating in Penn’s IRB-approved studies as well as participants in non-clinical projects.  

The Greenphire ClinCard, a reloadable, prepaid card, is a faster, safer method to pay your study participants and is the preferred payment method over AP check requests (Non-PO Payment System) or petty cash. The ClinCard allows for direct, on-site disbursement which helps to increase participant retention. In addition, the Greenphire ClinCard system supplies a convenient administrative tool for loading, tracking, and reporting your studies’ payments in real-time.

How to get started with Greenphire ClinCard 

Penn Procedures for Greenphire provides information on how to get started and how to manage and remunerate participants in your study or grant/research project. 

Please use the Greenphire ClinCard Request Form to create a study and email Sam Frenkel so that he is aware of the request. Access to the ClinCard system can be granted to the PI, research team, or any staff member. 

More Greenphire ClinCard resources

Human Subject Payments: Greenphire ClinCard Procedures and Guidelines
Penn’s policy on Payment of Human Subject Fees 

Human Subject Participants

Human Subject Participants are individuals participating as subjects in a scientific research project are considered non-affiliate reimbursements and are processed using a Non-PO Payment Request via the University's Supplier Portal and will be processed through Accounts Payable.

This is the only instance where the collection of a W9 form from human subjects is permissibleW9 forms should be used to add subjects to the online study or to set up registration in the Supplier Portal. All hard copies should be sent to Sam Frenkel. (Please do not scan or store copies of these confidential forms). The Research Coordinator (CRC) should prepare the C-2 Form for participants, being sure to note the grant fund number and the IRB Protocol number. The CRC should also have each participant sign the form upon receipt of their ClinCard. The PI is also responsible for signing the form should the CRC not have appropriate authority.

Please note: if you are using the Greenphire ClinCards for human subject payments on a grant fund, you will need to have IRB approval that states that the use of “gift cards” is allowable.

Contact the Penn GSE Business Office

GSE-PAY@gse.upenn.edu
Submission of forms, invoices and requests to compensate or reimburse individuals or companies not on-boarded as PO supplier, and journal transfers and general payment questions.

GSE-PO@gse.upenn.edu
Submission of forms, invoices and requests to compensate or reimburse individuals or companies who are on-boarded as PO suppliers, and general Purchase Order questions.

GSE-WC@gse.upenn.edu
Submission of forms and contracts as they pertain to on-boarding new non-affiliates to Penn. 


Unrestricted Accounts

Gregory Tausz
Senior Director of Finance and Facility Management
215-898-5422
3700 Walnut, Room 221

Sam Frenkel
Assistant Director of Fiscal Operations
215-898-5694
3440 Market, Room 382

 

Sherri King
Financial Administrator
215-746-7736
3440 Market, Room 390

Responsible for:
 SMHC, School Leadership, ISTR, Catalyst@Penn, Educational Entrepreneurship, MedEd and CLO Programs, HED, Exec Doc HEM, Mid-Career, PLN, UTR, Support Services

Liz Page
Financial Administrator
215-898-6447
3440 Market, Room 388

Responsible for:
 Dean’s Office, Development, Business Office, IT, Communications, School Partners (PAS and Lea Schools), APHD

Leonor Tendido
Financial Administrator
215-898-3199
3440 Market, Room 389

Responsible for:
 ECS, IEDP, TLL, Ed Policy, QM, ELX, RWL and Student Activities, UTAP


Payroll

Coral Haas
Business Administrator, Payroll
215-746-6575
3440 Market Street, Room 377

Responsible for:
Catalyst, Center for Professional Learning, Center for School Study Councils, Coalition for Educational Equity, Consortium for Policy Research in Education, Educational Linguistics, GSE Registrar, GSE Student Services, Higher Education/AHEAD/Higher Education Management, Education Policy, Human Development & Quantitative Methods, Literacy, Culture and International Education

Anna Reed
Associate Director of Payroll
215-573-8013
3440 Market Street, Room 375

Responsible for:
GSE Admissions, GSE Associate Dean/Faculty Affairs, GSE Career and Professional Development, GSE Communications, GSE Dean's Office, GSE Development and Alumni Relations, GSE Development, GSE Films, GSE HR, GSE IT, Teaching, Learning, and Leadership, Education Entrepreneurship, Independent School Teaching Residency, Med Ed & Chief Learning Officer, Mid-Career, School Leadership Program, School Mental Health Counseling, Teacher Education, Urban Teaching Residency


Grant Accounts (Sponsored Programs)

Helen Mitchell Sears
Director of Sponsored Programs
215-746-8524
3440 Market, Room 384

Arlene Adair
Pre-Award Grants Manager (Proposal Development)
215-746-4486
3440 Market, Room 385

Mike Kelly
Post-Award Grants Manager (Financial Reporting)
215-898-9262
3440 Market, Room 381